We may change our policy towards privacy and data protection in the future by updating this page. Please check back periodically to make sure you are happy with our approach. The date of last update is shown at the bottom of the page.
You might think this notice and policy is a bit longwinded for such a simple website, but as one of the things Cogitant does is advise on data privacy and GDPR, we thought we should include something that would serve as an example of good practice.
What Information do we collect from you, for what purpose, and how long do we keep it?
This website collects limited personal information only. We do not collect or store any information that is considered to be sensitive personal data as defined by the Data Protection Act 1998.
If you view our website pages, we collect some limited information about your interaction with us - just like pretty well every other website. The circumstances under which this data may be considered "personal data" are very limited, but we're telling you about it in the interests of transparency.
Data we collect from you as a Website Visitor:
- Server logs: our website hosting partner records details about each page visited including a timestamp, your Internet (IP) address, and your web browser (type, configuration). We use the information to check on website performance and diagnose any faults. The information is typically retained for 3 days.
- Geolocation data: we estimate and store an approximate physical location (town, country only) based on the group of Internet (IP) addresses (the subnet) you have connected from. We also record the subnet address. We record this information to understand and share information about the approximate locations of website visitors. The information is typically retained for a few weeks - we store a certain number of visits and when this total is reached older information is deleted.
- Google Analytics: We invite Google Analytics to collect information about your visit including e.g. pages visited, order, time spent, your Internet (IP) address, and browser information. Google keeps this information secure and allows us - as authorised users - to see aggregated information about our website visitors and how they behave when accessing our site. We use this to improve the efficiency and impact of our website, and to understand trends in use. Google holds this aggregated (non-personal) data for as long as the website owner requests.
Contact Us users
If you choose to use the "Contact Us" facility on our Website, we collect any personal information you choose to provide:
- Name, email address, any text you enter into the subject and message boxes. We only use this information for the purpose of responding to any questions you raise, and only hold it for as long as is necessary to meet your request.
Do we disclose your information to third parties?
We will not pass your personal data on to any third parties without your explicit consent. Data may be held on our behalf by third party service providers such as website hosting and email providers. We choose our partners carefully to ensure that their controls meet the required standards. All our data is held within the European Economic Area.
How do we keep your information secure?
We employ a range of security measures to prevent unauthorised access to, or loss of any personal data we are holding.
How can you find out what information we are holding?
You can ask for a copy of your personal information at any time. There is normally no charge for this. Please make your request using the information on the page About Cogitant.
The content management system we use relies on short-term session cookies to remember choices you have made during your visit. At the end of that browsing session, the cookie expires and can't be used again. Our session cookie will have a long hexadecimal strings as its name and its only contents will be another randomly generated string.
When you first visit our site we'll display a banner with a link to this page, and a request that you consent to us using cookies. Once you have clicked 'I Agree' we'll allow some more persistent tracking cookies to be written to your computer. These cookies remain valid after your session finishes, and allow us to link a later visit you make to the site with an earlier one - we don't know who you are, but we know you're the same computer as last time. One of our tracking cookies - fmalertcookies - tells us that you've previously clicked the 'I Agree' button on the cookie banner, otherwise we'd have to show the banner every time you visited. The cookie has a lifespan of 12 months, so after that time you'll see the banner again have to renew your consent.
What happens when I click an external link on your website?
We can't control anything that happens to you after you've left our website, either by clicking on a link we provide or by other means. If you want to know what happens to your information on another website, take a look at their Privacy Notice. If they don't have one, don't provide any personal information to them.
How can I contact the Website owner?
If you have any questions about this notice or its contents, please contact us using the information provided on the page About Cogitant